READY, SET, GO! A suggested schedule to prepare for JPOS

NOW � check out the deadlines in our calendar and get them in your day timer, calendar, PDA, etc. � there are several that occur in advance of this schedule! 10 weeks before: (3rd week of July)

• Submit materials for Portable Salon Promotional Binders
• Submit all publicity materials for JPOS
• Attend map proofing party to verify address and location on map

• Prepare artwork for your postcard/get postcard printed
• Review tax law changes/updates http://www.dor.ma.state.us/ go to Forms and Publications.
• Start with Sales and Use Tax, register with DOR if needed.
• Identify pieces for OS: prep titles, price, medium
• Consider a floater insurance policy to cover damage, theft or loss at show or in transit

• Begin to frame/mount/package/prepare work for display
• Email Save the Date information to fan club
• Update your database / mailing list
• Buy stamps, envelopes; print mailing labels

• Plan your presentation space, purchase/make display materials, lighting and bulbs,
  extension cords: test them!
• Stock up on promotional materials and �take aways� (postcards, business cards, etc.)
• Stock up on packing materials: paper, bubble wrap, bags, etc.
• Mail your postcards/invitations/save the date notice
• Draft written materials and give to someone else to proofread
• Artist statement
• Bio/resume
• Price list
• Mail/email list sign up sheet
• Pick up JPOS banners and maps (if you mail maps, write a note and circle your site)
• Deliver work for Juried Show

• Prepare sales / transaction slips and receipt books (office supply store)
• Schedule volunteer help if needed
• Review packing checklist
• Prepare signage for booth, display or studio and to direct people from nearby
• Complete documentation of work before it�s sold (digital images, etc.)
  

• Finalize written materials, make copies
• Paint and patch walls; clean displays if needed
• Email Save the Date postcard
• Purchase snacks/water for public and self (avoid sticky food, provide a waste basket)
  

• Empty/clean car if transporting to a group site
• Pack / wrap work for a group site
• Clean studio and clean up clutter � emphasize the work!
• Hang and light work in studio, have someone else look at it too
• Establish physical boundaries to private areas of home or studio
• Plan for kids (and sometimes dogs) in your space � remove low or delicate items
  

• Set up early and give yourself plenty of time
• Sit down and rest your feet before the day starts
• Invite your friends and fans to come early and get you started on your pitch, provide
• feedback on your set up, and make sales!

• Celebrate and give yourself a high fi ve!
• Compile list of changes to make for next year
• Complete JPOS evaluation form
• Follow up with buyers (arrange delivery, write personal thank you notes, etc.)
• Update database / mailing list with guest book and with addresses from buyers checks.