Terms of Participation

2016 JPOS Artist Terms of Participation

Every artist should understand the basics that they are agreeing to when they participate in the Jamaica Plain Open Studios.



As a Jamaica Plain Open Studios (from here on referred to as "the Event") participating artist - and by registering and paying my fees-
I understand that I am committing to participation in a community based event staffed by volunteers, and fellow artists, and I agree to the following:
  • Any artwork I display is my own creation.
  • I commit to treating any and all organizers, volunteers, agents, participants, artists, patrons and sponsors with respect.
  • I am responsible for making sure that the people who visit my location have a safe and friendly experience as I am representing not just myself but the event as a whole.
  • The volunteer board and coordinator reserve the right to disqualify any artist, with or without refund, at their own discretion.
  • I am responsible for my own site or tent being open and staffed continuously during the two day posted event hours.
  • This is an opportunity for me to build an audience for my work and I have a shared responsibility in helping my audience find me. JPAC volunteers are responsible for promoting the whole event, it is my responsibility to promote my individual site.
  • I agree that participation in this event in no way guarantees sales or traffic. Any advice shared is simply to be considered examples of "best practices".  Following this advise may improve my event experience, yet results will be individually unique to each participant.
  • If I show as an individual artist, in my own space, I am responsible for putting up signs in a safe and legal way to help people find me. I am also responsible for removing all within 24 hours of the close of the event.
  • I can obtain a banner to display outside my location by leaving a deposit with the coordinator at one of the to-be-announced dates. I will get my deposit back when I return the banner at one of the to be announced dates. If I do not return the banner by these dates, my deposit will be considered a donation.
  • Official JPOS group sites are donated private spaces, managed by JPOS coordinators. Space is available on a first come first served basis through registration. There are no waiting lists.
  • To participate in a group site, I must adhere to the policies of the site as noted on the group site descriptions page, in addition to any contingencies set up by the site, site coordinator, and/or JPAC board. It is up to me research whether or not a particular group site fits my needs and that I can perform the duties required of me by that site prior to registering.
  • Outside spaces at official group sites are limited to 10' x 10' square spaces and I am responsible for my own tent and displays. If I use a tent, it must be safe and adequately weighted.
  • This event is rain or shine. It is my responsibility to protect my artwork and space and to be prepared to weather-proof my location in the event of inclement weather. The official indoor group sites are spaces that are already in use and that I cannot simply "move inside".
  • Most interior spaces are not uniform but the site coordinator will do their best to meet what they consider "reasonable accommodation" on a case by case basis.
  • I have reasonable expectations about where I am located and I can recruit other registered local artists to join me and create a "block party" to make my location more appealing.
  • By registering, I am automatically added to the Jamaica Plain Art Council's email list. I will add newsletter@jpopenstudios.com to my accepted email list, and not mark it as spam. I can also unsubscribe from the newsletter, but by doing so, I will no longer receive information related to showing in a Jamaica Plain Arts Council event.
  • I am responsible for keeping track of dates and deadlines as stated at www.jpopenstudios.com, in the email newsletter or on the JPOS facebook page.
  • I am solely responsible for any and all information about me on the web site. This includes the correct spelling of my name, media, address of my exhibition, description of my work and sample artwork image(s). This information will be used for marketing, including maps and web directories.  I am responsible for proofing the information I upload during and after registration and attending any map proofing sessions, online or in person.
  • Registrations received after the deadline will not be in the printed map but will be on the public web site directory only if the Artist's Description and Medium has been entered and a sample image has been correctly uploaded.
  • I understand that, should I no longer wish to participate, I may be eligible for a refund if I registered before the printed map close and notify the coordinator before the map deadline, or if I have registered after the map deadline but notified the coordinator within 30 days of my registration.
Hosting Artist Rebates
  • For me to be considered a Hosting Artist and be eligible for a rebate on my registration fees the following must apply: All artists at my site must be registered as Individual Artists. In addition to the Hosting Artist, there must be at least two additional registered artists to be eligible for a 25% rebate- three additional registered artists will earn the hosting artist a 50% rebate- six additional artists will get the HA a 100% rebate.  Hosting Artist assumes all responsibility for the location and hosted artists and acts as liaison between artists and JPOS coordinator. There is only one hosting artist per Hosted Site. I must notify the JPOS coordinator that I am eligible for a Hosting Artist rebate at least one day PRIOR to the event in order to receive the rebate.
These are the terms and conditions of participation in the Jamaica Plain Open Studios. They are here to protect the Members, Artists, Staff, Volunteers and Public attending the event. If you do not agree to these conditions, don't register.

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